718-850-6055

Full Service Event Planning

Full Service Event Planners offered by Tara’s Flowers Inc

aka Event decor by Tara

  • Pre-Planning
  • Initial Site Visit
  • Complete Preliminary Estimate of Events Services including; schedule of events, rental list and lighting plan
  • Venue and or vendor Recommendations
  • Revised Estimate of Services including updated schedule of events, rental list, lighting plan, decor plan and vendor plan (delivery and set up)
  • Availability for questions, advice, support and referrals
  • Final site walk through
  • Confirmation of vendors and their delivery times
  • Day-Of Event Coordination
  • Head event planner to manage set up of lighting, decor and rentals, along with catering services, catering staff and schedule of events
  • Event Team

Additional Planning and Production Services Offered by Tara’s Flowers

Event Planning and Production Services Offered Beyond “What’s included” with Tara’s Flowers Full Service Events

  • Initial Meeting
  • Initial consultation to discuss your vision
  • Create a highly detailed event plan for the reception including; a site plan, rental list, lighting plan and vendor plan
  • Assist with the look and feel of your event theme and entertainment
  • Referrals for vendors not yet booked
  • Manage and Assist with booked vendors in creating a detailed vendor delivery schedule for the day of your event
  • Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
  • Unlimited onsite meetings prior to the day to discuss event details, style and decor
  • Final Planning
  • Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
  • Final walk through of reception event plan and site plan
  • Confirms with vendors their contracted services, coordinate delivery schedule and creates a detailed production schedule
  • Distribution of complete event plan to vendors and resolve any underlying issues
  • Event Coordinator manages set up of event site
  • Checks in and manage all vendors and coordinates delivery and set up as needed
  • Ensures all event details are 100% before guest arrival
  • Event Production
  • Coordinates with family and party during reception
  • Lights candles and finish last minute touches
  • Distribute thank you gifts day of event
  • Event Coordinator manages clean up and breakdown of event
  • Dismiss tables to buffet

* additional planning for our clients:

Event Coordinator collects and ensures all details and placement of guest book and pens – or picture frame with pens, place cards, table numbers/names, toasting glasses, cake service, disposable cameras, favors, and other personal items for the reception, check in with family and see to any last minute details

Celebration Planning and Coordination

  • Event Coordinator manages set up of Celebration location
  • Organize bridal party for grand entrance
  • Organize first dance, parents’ dance, cake cutting, bouquet/garter toss and other special activities
  • Arrange “to-go” meals for Bride and Groom
  • Organize grand exit (as needed), Pack up and organize personal items
  • Celebration Planning
  • Initial consultation to discuss your Celebration vision
  • Provide expertise in Celebration production
  • Create Detailed Celebration Plan
  • Referrals and bookings for vendors not yet booked
  • Unlimited availability for questions, advice, support and referrals by phone and email
  • Celebration Rehearsal
  • Event Coordinator Manages Rehearsal
  • Confirm and run through celebration plan with family and party (with or without music)
  • Ensure all planned items are distributed and set up 100%
  • Put out celebration programs
  • Handles any unforeseen issues that may come up
  • Greet guests upon arrival and direct them to celebration location
  • Organize family and party for procession

Specialty Services

We are a floral company but we specialize in rental items as the basic necessities for celebrations:

Centerpieces

Ceremony and Reception

Main and Guest Table

  • Linens in various designs
  • Table Runners
  • Chairs
  • Chair Covers
  • Sashes
  • Napkins in 64 colors in various folds (samples of colors and designs)
  • Flatware (knife, fork, and spoon)
  • Tabletop (dinner, desert, and appetizer or soup plates/bowls). Tea cups, saucers, and tea spoons will be available on request